Video- record a clear professional voicemail greeting

Record Your Great Voicemail Greeting With Video & Script 

Professional Voicemail Greeting Sample – Script & Links

We’ll help you record a great voicemail greeting in English with this Voicemail Greeting sample script and video. If you are looking for work in an English speaking country or already working you need a great voicemail greeting that is professional and gives a good first impression. 
In the article below I’ll explore further why this is so important! 

Here are some helpful links to help you record voicemail greeting that is clear and professional. 

Practise & Record Your Voicemail Greeting Sample: 

          Record your phrases for recording a great voicemail greeting here. Record yourself and compare it with a native speaker. 

Hear Georgie’s Feedback on Other People’s Voicemail Greeting Sample:

          Hear Georgie giving helpful feedback to other students on their voicemail greetings.  

Find out WHY a professional voicemail greeting is so important: Why You Must Have a Professional Voicemail Greeting. 

Here’s the Voicemail Greeting Sample Script:

Hello, thanks for calling (name),

I’m unable to answer your call at the moment. 

Please leave a message

and I’ll return your call as soon as possible. 

Thank you. 

Finished Your English Voicemail Greeting?

When you’ve successfully recorded your best English Voicemail Greeting please write “DONE” in the comments on our Voicemail Greeting Video in Youtube and give yourself a high five! Well done.  

A clear, professional voicemail greeting is essential for job seekers and professionals living in English speaking countries. Job recruiters, managers and colleagues will all expect a good, clear, professional voicemail greeting when they call you. 

Well done on recording your new professional voicemail greeting with script! Remember that you can update it again in a few months time. I recommend you open your online diary, choose a date 4 months from now and type in – Update Voicemail Greeting with Speech Active’s Video. Your listening skills and pronunciation will be even better than they are now. Especially if you continue your improvement with one of our tailored online English Pronunciation & Fluency Courses

This video on English Voicemail Greeting Sample covers the key areas of English pronunciation such as double / diphthong vowels, long vowels, word stress and word endings and more. 

These are all key areas for clear English Pronunciation. When recordings a voicemail greeting like the one in our sample, it’s essential to “put your best foot forward” (this means to give the best impression possible, or to try your very best). It’s the first impression many people will get of you. 


Key Take-Aways from this Video on How To Make Voicemail Greeting in English:

  • if you’re living in an English-speaking country and you’re looking for a job or already working it’s essential to have a clear professional voicemail greeting. See why you need a clear professional voicemail greeting here. 
  • If you’re a job seeker, recruiters will expect you to have your voicemail turned. 
  • No mumbling while you record you new voicemail greeting! Make sure you’re opening and moving your mouth enough for clear English. See our video to make sure you ‘don’t mumble!‘. English has open sounds like /oʊ/ and /a:/ (listen to all the vowel sounds in English here). You can’t make sounds like this clearly if you’re talking with a closed mouth position.  So make sure you’re moving your mouth enough. 
  • English word stress is SO important for clear speech in English and being easily understood. Practise getting the right stress and pitch with the video above. 
  • Think about your English /oʊ/ vowel. Many non-native speakers make the diphthong vowel /oʊ/ more like a single vowel instead of a double vowel.  For example they would say ‘fon’ instead of ‘phone’.   (listen to and record your English vowel sounds).
  • Think about how you would normally say the words ‘please’ and ‘leave’. Many non-native speakers would say them with short ‘i’ vowels – pliz, live. Both these words have the long single vowel /i:/. 
  • We use sentence stress to highlight the key words in English.
  • Check you’re making a good /n/ at the end of ‘soon’ and that should have a long vowel.
  • We linked the /n/ at the end of ‘soon’ to ‘as’ – as soon as possible – is linked.
  • Pronouncing ‘th’ is difficult for many non-native speakers. See more here. Luckily how you pronounce ‘th’ doesn’t really affect your clarity in English. So for most non-native speakers is a low priority.
  • Remember English vowels and word stress are much more important for clear pronunciation in your Voicemail greeting than correcting your ‘th’ sound.
  • You can record and practise your voicemail greeting sample & script and compare it to a native speaker.
  • Hear pronunciation feedback to people on their voicemail greetings. 
  • How do you answer the phone in English? A professional way to answer to the phone in English is “hello (name) speaking”. 
  • Remember not to go too fast! You could add a company name after that – “Hello (company name), (your name) speaking”

Well done! 

We have carefully chosen words for this English Voicemail Greeting Script that are easy for non-native English speakers to pronounce. 

We hope it helps you record and great new greeting for your phone. 

Make sure you visit the recording practise page where you can record your phrases and perfect them before putting them on your phone. 

As I mentioned above, some words like ‘can’t’ are often mispronounced by non-native speakers and it can sound like a swear word!


Using a Different Voicemail Greeting Example Script? 

Our video covers just one voicemail greeting example. There are 1000 different ways to do this. As explained above, we have carefully chosen this script for non-native English speakers. We’ve chosen it because the words chosen are likely to be easy for most non-native speakers to pronounce. So in our experience, this is the best voicemail greeting script!

If you choose a different script, make sure you check the following areas: 

  • make sure you use the correct word stress in the multi-syllable words in your voicemail greeting.
    check words for the English /oʊ/ vowel. Many non-native speakers make this more like a single vowel and it’s a double vowel so it should have /o/ and /ʊ/ smoothly joined together. Check it in the word ‘phone’ . 
  • Another double vowel to look out for in your Voicemail Greeting example is the diphthong vowel /eɪ/. This vowel is in words like ‘wait’ and ‘able’. 
  • Many people use the word ‘can’t’ in their Voicemail greeting example. This can be a trap for non-native English speakers. That’s why we chose ‘unable’ instead! Watch out for the word ‘can’t’! In American English and British English the vowel in ‘can’t’ is pronounced with the vowel /æ/ like in ‘pat’  – /kænt/.
    In Australian English it’s pronounced with the vowel /a:/ like in ‘part’. Problems arise when people use the /ʌ/ vowel (like in ‘up’) instead of /æ/ or /a:/. If you do this is will sound like the worst swear word in English. Many non-native speakers often pronounce the vowel /æ/ more like /ʌ/ because they don’t have a vowel like /æ/ in their first language. Many speakers of European languages will do this (Spanish speakers and Italian speakers) and also speakers of Japanese and Korean. This problem with /æ/ also means that if you say the word ‘back’ in your voicemail greeting sample, you are likely to pronounce it more like ‘buck’. 
  • remember to pronounce word endings in English. Check you aren’t dropping any endings off or mispronouncing them. 

You should also aim to refresh your voicemail greeting in English every year. It’s likely that your pronunciation skills will improve and change over time – especially if you are taking online training like ours! So it is a good idea to refresh your English voicemail greeting regularly. When it’s time to refresh it and it’s time to record a voicemail greeting, revise our video. Each time you watch it, you’ll pick up more tips and improve your pronunciation skills. 

Do you have a landline at work? Make sure that all your phones, personal and business, have good clear, professional English voicemail greetings. 

Enjoy your new clear, professional sounding English voicemail greeting.

Please contact us anytime to discuss your English speaking goals. You can call us on +61411295828, email us at or message us with your questions using our chat widget.

We look forward to hearing from you and helping you improve your English pronunciation and spoken English. 

Find out more about how you’ll improve with our full tailored online English Pronunciation & Fluency Courses. 


Georgie and the Speech Active team – Lorelie, Laura, Antony and James. 

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